Federal Work-Study Requirements Checklist:

Download printable version of this FWS Checklist here.

STEP 6: Interview with departments offering work-study positions.

• Present your approval from Financial Aid – this verifies that you are authorized to job search and interview for a position. Departments will not interview without viewing your
  e-mail first.
  
  

STEP 7: Once a FWS job is reserved, remind the FWS supervisor to complete the work-study request form on the OTCNET.

• This sends notification to Career Services, Financial Aid, and Human Resources (HR) that you have reserved a position and are allowed to start your HR processing, HR application, and background check. HR will not start processing you without receiving the e-mail.

STEP 8: The Director for Human Resources will send a message to your student e-mail account (not Banner Web) with a State of Georgia Background Request Form for you to complete (a requirement of all state employees).

• Take the completed form to the Director for Human Resources (HR) located in the Kennedy Annex (Business Office area), Room 622.
• Name or address changes must be made at Human Resources and at the Registrar’s Office . HR pulls name and address information from your employment application not from student information files.
  

You cannot work until this is completed!

STEP 9: Once your State of Georgia Background Request Form has been processed (1-5 days), the Director for Human Resources will e-mail you the status of your FWS employment request.

• If approved by HR (based upon your background check) – HR’s e-mail will ask you to stop by HR to complete your Human Resource paperwork/application.
• This paperwork must be completed within three days of beginning your work-study position.
• Keep in mind, you cannot begin working as a FWS until you are notified by HR that you may do so (Satisfactory background request received, e-mail from HR and you have signed your Financial Aid Contract—see FA Contract in Step 10).

 

STEP 10: Sign Federal Work-Study Contract.

• You must sign your Financial Aid Contract prior to starting work as a Federal Work-Study. Financial Aid Contracts will be available in the Financial Aid Office (Ann Simmons, Room 169) as soon as HR approves you for employment (e-mail from HR in your student e-mail account). Once you start working, you have up to three days to complete your HR Employment application in the HR Office. Please do not forget to complete your HR Employment application—paychecks cannot be cut/processed for those that have not signed their HR Employment application and FA Contract.

 

STEP 11: Turn in time sheet weekly to Financial Aid, Ann Simmons, Room 169.

• Ensure your time sheet is submitted weekly – late submission may result in not being paid on-time.
• Pay is received through direct deposit – check with HR about setting up your direct deposit.
  • First check will be mailed. All others will be direct deposit.
• Directions for filling out your time sheet can be found on the Work-Study Job Listing Web page.
  Note: ensure you follow the directions listed on the time sheet exactly - or time may not calculate correctly.
• Time sheets must be completed by computer entries - hand written time entries will not be accepted.

 

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